Official Programme
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2.1 All meetings
will be held at the Millennium Hilton Bangkok
Address: Millennium Hilton Bangkok
123 Charoennakorn
Road, Klongsan
Bangkok 10600
Contact:
Tel +66 24422452
Fax +66 24422089
Website: http://www.bangkok.hilton.com
Contact point: Ms. Pajaree Hongpan Main Line: +66 2-442 2460
Top 3.1
The official website for the 41st AEM and Related Meetings is
www.41stAEM.org and can be accessed
from 15 July 2009 onwards. The website will have information relating to
the 41st AEM and Related Meetings, including the Registration Form
for delegates to do online registration. Online registration will be open from
20 July 2009 to 6 August 2009.(24.00
Hrs Bangkok Time) Top
4.1
The 41st AEM Conference Secretariat is responsible for the 41st
AEM and Related Meetings, and all administrative matters along with logistical
arrangements for the meetings. 4.2 The
contact point for all meetings is:
41st AEM Conference
Secretariat
Bureau of ASEAN Affairs,
Department of Trade Negotiations, Ministry of Commerce
44/100 , Sanambin Num Road, Ampur Mueng,
Nontaburi Province 11000
Thailand
TEL: +66 2 507 7362
FAX: +66 2 547 5614
Email: AEMBKK@dtn.go.th
4.3 For enquiries,
please contact the following persons:
Administrative Matters
Mr Boonyarit Kalayanamit
Executive Director for Bureau of Services and Investment Negotiations
Department of Trade Negotiations,
Tel
: +66 2 507 7248
Fax
: +66 2 547 5614
Email :
boonyaritk@moc.go.th / sintorng@dtn.go.th
Substantive Matters
Mr. Suphat Saquandeekul, Executive Director for Bureau of ASEAN Affairs
Mr.Thalerngsak Vongsamsorn, Director for ASEAN Economic Integrations Division,
Department of Trade Negotiations,
Tel
: +66 2 507 7231 / +66 2 507 7236
Fax
: +66 2 547 5614
Email :
suphats@dtn.go.th / thalerngsakv@moc.go.th 4.4 The
Secretariat Room for all meeting is located at Room 3 on Mezzanine
Floor at the Millennium Hilton Bangkok Hotel. Operating hours: 12-16 August
2009 from 0800 to 1800 hrs daily.
For any inquiries, we also provide HELP DESK
at the Hotel Lobby
4.5
ASEAN Secretariat: During the period of the meetings, there will be an
ASEAN Secretariat Room located at Room 2, Mezzanine Floor at the Millennium Hilton Bangkok
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| 5. ACCREDITATION / REGISTRATION |
5.1 Registration
for all delegates should be done from 20
July 2009 to 10 August 2009. Online registration is strongly encouraged.
This can be done via the official AEM website www.41stAEM.org. The sample registration form is at Annex
B.
5.2
In advance of online registration, each country would be required to nominate
one (1) Country Representative (CR) for the registration process. A user
name and password to access the registration form will then be provided to the
CR via email. For this, the following CR information should be provided to the
41st AEM Conference Secretariat by 20 July 2009: a) Name of Officer
b) Designation
c) Contact Number
d) Mobile Phone
Number
e) Fax Number
f)
Email address
Top 6.1
All Ministers, SEOM Leaders, the ASEAN Secretary-General and their spouses
will be accorded hospitality during their stay in Thailand for the duration of
the official programme. Hospitality will include a chauffeur-driven car, accommodation,
meals (excluding alcoholic beverages) 6.2
Apart from the items listed above, hospitality does not extend to any additional
services or items which have been consumed or purchased at the hotel. 6.3
The Ministers will also be accorded airport courtesies upon arrival and
departure including baggage assistance and immigration/customs clearance. They
will also be provided each with a Security Officer (SO) and a Liaison Officer
(LO). Top 7.1
All Ministers, the ASEAN Secretary-General and their spouses will be provided
with hospitality Executive Plus Suite at the Millennium Hilton Bangkok
Hotel. Hospitality Executive Room will be provided to all SEOM Leaders
and their spouses at the Millennium Hilton Bangkok Hotel.
7.2
Other delegates who wish to stay at the Millennium Hilton Bangkok Hotel
are advised to make their own reservations in advance directly with the following
contact point at the hotel as reservation form
attached:
For inquiries, please contact:
Ms. Wanphen Thitiruangrat
Sales Executive
Main Line : +66 2442 2079
Fax : +66 2442 2089
Email: reservations.bangkok@hilton.com
7.3
The room rates indicated below are applicable from 1 August 2009 to 20
August 2009, both dates inclusive.
| Room Categories | Rates (Nett)
per room
per night Single (Inclusive
of Breakfast) | Rates (Nett)
per room
per night Double (Inclusive
of Breakfast) | | Deluxe Room | 3,700 Baht | 3,700 Baht |
| Executive Room | 5,600 Baht | 5,600 Baht | Top 8.1
Chauffeur-driven cars will be provided to all Ministers, the ASEAN Secretary-General
and SEOM Leaders upon their arrival and will be available for their use throughout
the duration of the official programme. 8.2
Other delegates are to arrange for their own transportation. The Millennium
Hilton Bangkok Hotel offers one-way airport transfers (45 Minutes from Suvarnabhumi
International Airport to Hotel) at the following rates:
(Please complete the Hotel Reservation Form by August 1, 2009)
| Type of Cars | Rates |
|
Mercedes
E Class : 3 seats | 2,200 Baht
/per vehicle per way | |
TOYOTA (VAN)
: 6 seats | 2,500 Baht
/per vehicle per way | Top
| 9. RECEPTION
UPON ARRIVAL AND DEPARTURE | 9.1
Airport courtesies will be extended to all Ministers, SEOM Leaders and
the ASEAN Secretary-General and their spouses upon their arrival and departure
at the Suvarnaphum International Airport. 9.2
Luggage tags will be provided to all delegates
to facilitate identification and clearance of luggage at the airport. 9.3
To ensure that proper arrival/departure courtesies will be accorded, details
of travel arrangements should be provided to the 41st AEM Conference
Secretariat by 10 August 2009.
The 41st AEM Conference Secretariat should be promptly notified
of any subsequent changes in the travel itinerary. Where possible, the flight
details should be provided at the point of registration. Otherwise, the CR should
provide the 41st AEM Conference Secretariat with the information
once that is available.
For any changes of travel itinerary, please
promptly inform to:
Mr. Sintorn Guntaworn
Bureau of ASEAN Affairs, Department of Trade Negotiations,
MOBILE
PHONE: +66 8 4 707 2737
EMAIL: sintorng@dtn.go.th, AEMBKK@dtn.go.th
Top 10.1
All Ministers, the ASEAN Secretary-General and SEOM Leaders will be given
lapel pins for ease of identification. 10.2
Delegates, conference secretariat staff, Security Officers (SOs), Liaison
Officers (LOs), media, and other support staff will be given identification (ID)
passes. 10.3
Lapel pins and ID passes must be worn and clearly displayed at all times
in the meeting venue for security reasons. ID passes have to be scanned at security
points, and access will be denied to personnel without ID passes.
Top 11.1
Medical services will be made available to all Ministers, SEOM Leaders
and delegates. Medical services will also be provided for official events at the
main lobby in the Millennium Hilton Bangkok Hotel. Courtesy medical services will
be provided for Ministers and SEOM Leaders. Delegates will be responsible for
bearing the costs of their own medical expenses incurred.
Top 12.1
Three-day spouse programmes have been arranged for spouses of all Ministers.
Details of the programmes are as attached Click here 12.2
Confirmation of the participation of spouses in the spouse programme should
be indicated in the registration form.
For any inquiries on spouse programme, pls contact
to:
Ms. Prewprae Chumrum
Email: prewpraec@dtn.go.th
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| 13. BILATERAL
MEETING ROOMS | 13.1
Two bilateral meeting rooms located at Room 2, Floor 30th , the Millennium Hilton
Bangkok Hotel will be made available from 13-16 August 2009. Delegates who wish to book these rooms for
bilateral meetings are required to make reservations through the 41st
AEM Conference Secretariat. Rooms will be allocated to delegations on a first-come-first-serve
basis. Contact Person for Bilateral Arrangement:
Ms. Patcharakarn Whanchid (Pikky)
Mobile Phone +66 8 3 700 5557
Email: patcharakarnw@dtn.go.th
Or you may contact at the Secretariat Room
13.2
Respective delegates will bear all incidental costs incurred during the
bilateral meetings. Top | 14. MEDIA
ACCREDITATION / REGISTRATION | 14.1
Only accredited media personnel will be allowed access to cover designated
events of the 41st AEM and Other Related Meetings. 14.2
Registration for media personnel should be done online from 20 July 2009 to 10 August 2009 at www.41stAEM.org Only online registration will be accepted.
A sample of the media accreditation form can be found in Annex
D. 14.3
ID passes will be issued to media personnel who have been accredited by
the 41st AEM Conference Secretariat. 14.4
The Media Working Room for the 41st AEM and Related Meetings
will be located in Room Latern, the Millennium Hilton Bangkok Hotel
and will be operational from 13 August 2009 to 16 August 2009 from 08.00 hrs to
17.00 hrs. Top 15.1
Participating Countries
shall submit the Firearms Application Form (accompanied with a Note of Verbale
from the Diplomatic Mission) to the 41st AEM Secretariat before
1 August 2009. The “Permission to Carry Firearms Permit” will be issued to
the security officers at the airport after inspection of the firearm by the Thai
authorities. Please complete the Firearms Application Form ANNEX
E and return
to Secretariat by Email AEMBKK@dtn.go.th
by 31 July 2009. 15.2
The relevant customs and security inspection procedures for firearms will
be conducted at the point of entry and departure.
15.3 All weaponry carried by member of delegations
and not accompanied by an appropriate permit issued by the Thai authorities will
be confiscated at the point of entry and will be returned
to the delegations on their departures.
15.4
The completed form should be sent via e-mail to the following:
Name
: Mr Boonyarit Kalayanamit
Designation :
Executive Director for Bureau of Services and Investment, Department of Trade Negotiations
Email
: boonyaritk@moc.go.th Name
: Mr. Sorat Piamvilai
Designation
: Senior Trade Officer
Email
: soratp@moc.go.th Name
: Mr.Sintorn Guntawong
Designation
: Director, Bureau of ASEAN Affairs
Email
: sintorng@dtn.go.th
Top | 16.
RADIO COMMUNICATION DEVICES |
16.1
Participating Country must declare their radio communication devices to
custom officers assisted by Airport
Reception Team at the airport. Please complete and return to Secretariat by Email AEMBKK@dtn.go.th
by 31 July 2009.Top 17.1
A golf game for Ministers and the ASEAN Secretary-General has been arranged
on 13 August 2009 (in the afternoon). For Ministers/ ASEAN Secretary-General who
wish to participate in the golf game, the “Golf Registration Form” portion of
the registration form needs to be completed. Top 18.1
Security checks will be conducted in the conference venue throughout the
duration of the 41st AEM
and Related Meetings. 
Annex A. 41st
ASEAN ECONOMIC MINISTERS MEETING AND RELATED MEETINGS PROGRAMME : DOWNLOAD
Annex B.REGISTRATION FORM : DOWNLOAD
Annex C. SPOUSE PROGRAMME : DOWNLOAD
Annex D.MEDIA/PRESS REGISTRATION FORM :
DOWNLOAD
Annex E.APPLICATION
FOR PERMISSION TO CARRY FIREARMS IN THAILAND : DOWNLOAD
Annex F.APPLICATION
FOR PERMISSION TO USE RADIO COMMUNICATION DEVICES AND FREQUENCIES IN THAILAND
: DOWNLOAD
HOTEL RESERVATION FORM : DOWNLOAD
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